Managing SAP Business One licenses properly ensures users have the correct access while maximizing available system licenses. Whether you need to assign a new license or transfer one from another user, understanding the correct process in SAP B1 License Administration helps avoid access issues and system errors.
In this guide, we explain how to allocate or transfer licenses in SAP Business One safely and correctly.
🎥 Watch the full step by step tutorial below:
Before Allocating or Transferring SAP Business One Licenses
Before making any changes in SAP Business One License Administration, ensure:
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The user whose license will be removed is logged out
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The user receiving the new license is also logged out
This prevents system conflicts during the SAP B1 license transfer process.
How to Allocate a License in SAP Business One
To allocate a license:
Go to: Administration → License → License Administration
In the License Administration window:
- Check the available licenses in the upper right corner.
- Select the user on the left panel.
- Choose the appropriate license type such as Professional, Limited, Logistics, Financial, CRM, or others.
- Click Update to apply the changes.
This completes the SAP Business One license allocation process.
How to Transfer a License Between Users in SAP B1
If no licenses are available, you may need to perform a SAP Business One license transfer.
To transfer a license:
- Select the user whose license will be removed
- Uncheck the assigned license checkbox
- Click Update
- Select the user who will receive the license
- Check the appropriate license checkbox
- Click Update again.
This method allows you to reassign licenses efficiently without purchasing additional ones.
Proper SAP B1 license management ensures optimal system access, prevents login issues, and helps control license costs.
If you require assistance with SAP Business One license configuration, consult your SAP partner or support team.