Solutions

SAP Business One is an affordable, fully integrated business software solution designed specifically for small to mid-sized businesses. As the fastest growing business software of all time, SAP Business One boasts a flexible, scalable platform on which thousands of businesses trust to support their growth.

Contrary to the common perception that SAP is only for big companies, SAP Business One is a breakthrough in affordable integrated business management software which has been built from the ground up solely for small to mid-sized businesses.

The SAP Business One package ensures company growth, helps increase profitability and control, and automates your business processes. The solution includes all the core functions you need to run your growing business including: administration, financial accounting, CRM, banking, sales, purchasing, stock control, manufacturing, management accounting and reporting.

Managers and employees alike can process information more effectively, helping them make sound business decisions. Through one single system, business owners and managers can now get on-demand access to a true unified picture of critical, up-to-the-minute business information across the entire organisation.

We tend to come across a wide range of companies, with common characteristics that lead them to initially look at possible migration to SAP Business One. These characteristics are listed below:

• Small- to medium-sized businesses
• Companies with manual business processes that are looking into automation
• Companies in need of a system upgrade for an outdated, unsupported, or non-suitable legacy system, leading to dual entry and multiple inefficiencies across departments
• Companies looking into government compliance (e.g. CAS for large tax payers)
• Companies planning for expansion and are therefore looking for scalability and additional functionality such as CRM, multi-currency or efficient stock control, which they feel their current system, whether it be software or simply a complicated mix of spreadsheets, cannot deliver.

• Affordability: SAP Business One is an affordable solution which includes all of the business critical modules right out-of-the-box.
• Flexibility: Designed for small businesses, SAP Business One can be very easily customized with a number of tasks requiring minimal IT knowledge. SAP Business One is easy to set up, use, and optimize. It can integrate with other systems via standard integration packages and/or APIs.
• Real Time Visibility into the Business: SAP Business One is a live system that at any moment gives you a real time insight into all areas of the business. This is particularly powerful between departments such as accounts, sales, purchasing, the warehouse and even production.
• An Intuitive, Easy to Use Experience: SAP Business One benefits a great deal from its unique ‘drill down’ capabilities which allow you to simply ‘drill into’ most fields for more information, finding you the information you need as quickly as possible.

Wholesale and Distribution: Companies requiring to streamline their entire order-to-cash process and providing clear visibility into inventory levels, order status, supplier schedules, and customer demands.
The Solution includes:

• Order-to-cash management – from entering customer orders, setting up deliveries, and updating stock balances to managing invoices and payments or collections.
• Procure-to-pay management – from identifying items for replenishment, to purchasing, receiving, return to vendors, vendor invoices, and vendor payments.
• Inventory management across multiple warehouses, using FIFO, moving-average, or standard costing.
• Tracking stock transfers between warehouses, enabling consignment, drop-ship, and other orders; and performing inventory and cycle counts.
• Warehouse management. Wave picking, bin management, barcoding
• Serial and batch number management.
• Visibility into customers’ complete order history to predict demand and adjust inventory accordingly.

Retail: Companies requiring Finance, Purchasing, Inventory and POS system integration.
The Solution includes:

• Accounting and Financials – manage your general ledger, accounts payable, accounts receivable, and banking activities.
• Purchasing and Operations – manage the procurement process from creating purchase orders, goods receipts, returns, invoices, and payment to suppliers. You can also replenish the inventory automatically using the Materials Requirement Planning.
• Inventory management – perform inventory counts, monitor stock, and perform stock transfer.
• POS Integration – integrates sales, payments and inventory from POS systems.

Manufacturing: Companies requiring solution that supports the basic requirements for production activities to accurately and effectively manage bills of materials (BOMs), production orders, and material requirements. The Solution includes:

• Accounting and Financials – manage your general ledger, accounts payable, accounts receivable, and banking activities.
• Purchasing and Operations – manage the procurement process from creating purchase orders, goods receipts, returns, invoices, and payment to suppliers.
• BOM. Easily create multilevel BOMs and produce graphical indented-bill reports with batch and serial controlled items in SAP Business One
• Production Order. Create standard, special, and disassembly production orders allow manual or back-flush issue of components. Special production orders are on the fly without a BOM.
• Financial accounts and stock balances updates – for work in progress accounts and balances are updated in real time as components are issued to the production order. SAP Business One allows you to over- and under-issue production orders, and it calculates the variance at the product order level
• Production Summary – Once the finished product is created, the updated summary tab in SAP Business One shows the costs of the finished product, the cost of the components, any variance that may have been created, a drill-down arrow to the inventory posting for the components and the finished product, the number of planned items, the number of completed items, the number of rejected items
• Goods receipt and issue control – issue material manually or back flush on receipt of goods
• Inventory replenishment through the Materials Requirements planning.

Project Costing: Engineering/construction/services companies requiring project cost accumulation, profitability per project, and project billing. The Solution includes:

• Accounting and Financials – manage your general ledger, accounts payable, accounts receivable, and banking activities.
• Purchasing and Operations – manage the procurement process from creating purchase requisition, purchase orders, goods receipts, returns, invoices, and payment to suppliers.
• Inventory management – perform inventory counts, monitor stock, and perform stock transfer per project site.
• Project Costing. Posts labor, material, and purchases cost directly against projects
• Project Profitability. Provides real time detailed cost information to monitor project performance.
• Project Billing. Phase and Milestone billing

Services: Companies engaged in logistics, education, healthcare needing applications to manage their financials and management reporting. The solution includes:

• Accounting and Financials – manage your general ledger, accounts payable, accounts receivable, and banking activities.
• Purchasing– manage the procurement process from creating purchase requisition, purchase orders, goods receipts, returns, invoices, and payment to suppliers. You can also use the budget checking function to manage the budgets.
• Billing system to generate service billing to the customers.

For companies who are required by the Bureau of Internal Revenue (BIR), to register their system as Computerized Accounting System (CAS), APPTech developed a BIR Add-on program needed to comply for the BIR registration.The BIR Add-on has the following reports and forms:

Expanded Withholding Tax Report and Forms

• 1601E – Monthly Remittance Return
• 1601E – Schedule 1
• 1604E – Yearly Return for EWT
• 1601F – Monthly Remittance Return
• 1702Q Quarterly Income Tax Return
• EWT Suppliers Report – Date Range
• EWT Suppliers Quarterly Report (Schedule)
• 2307 – EWT Certificate by Quarter
• 2307 – EWT Certificate by Document

Value Added Tax

• 2550M – Vat Return Monthly
• 2550Q – Vat Return Quarterly
• Input Vat Schedule Date Range – (converted to VAT Relief based on BIR required Format)
• Input Vat – Import Transactio
• Input Vat – Schedule by Month
• Output VAT Schedule – Date Range (converted to VAT Relief based on BIR required Format)
• Output VAT – Sales transaction
• BIR Relief

Books of Accounts

• Purchase Journal
• Disbursement Journal
• General Journal
• Sales Journal
• Cash Receipts Book